Log it and move on.
Checks and evidence stay together for the next visit.
Proposed action: record the checked conditionFROM THE JOB TO THE OFFICE
Capture the visit.
Check the report.
Point the camera. Say what you see. Ten-4 drafts your report from the recording and links each finding to its evidence. Your crew checks it before the office uses it.
iPhone, a connected mic or supported AR glasses.
01Capture on iPhone
RTU-04West roof
PHOTO + VISIT NOTE
“The filter is loaded with dust. I've set it aside for a closer look. We still need the replacement size before ordering.”
02Ten-4 drafts
DRAFT / FOR REVIEW
Maintenance visit report
TF-H104 · West roof
- Equipment / location
- RTU-04 / west roofSource E01
- Filter condition
- Dust visible on removed pleated filterSource E02
- Next step
- Confirm size, then schedule replacementSource N01
Still open: Filter dimensions — Not recorded during this visit.
FROM INSPECTION TO PROPOSED SCOPE
Every technician
gets a next step.
Your inspection checklist becomes a guided workflow. The crew records what they see. Ten-4 fills the draft and proposes next steps using your criteria.
EXAMPLE / CONFIGURED HVAC INSPECTIONIllustrative workflow
Put the repair in focus.
Observation, evidence and repair options, ready for review.
Proposed action: evaluate repair optionsPrep the scope conversation.
Findings that point to replacement, with the evidence to discuss it.
Proposed action: review replacement scopeMissing evidence stays open.
Missing or conflicting evidence stays “Needs more evidence.” Never an automatic green. Your team checks before anyone agrees a scope.
Your checklist. Your criteria. We set up the questions, status choices and recommendations around it.
Book a free assessment →YOUR CREW TALKS. TEN-4 FILLS THE FORM.
Capture the work.
Keep the knowledge.
Show what matters.
Equipment, location, condition. Shot on your iPhone, kept with the job.
Hands on the job.
Record your point of view. Explain the finding while it’s in front of you.
Say it while it’s fresh.
Your phone mic or a clip-on. Observations, work done, what’s next.
The report fills itself from what your crew says.
Ten-4 fills your fields and drafts next steps. Your team checks the evidence before anything goes out.
START WITH THE REPORT YOU NEED
What needs
writing up?
Pick the job your crew repeats. Start there.
YOUR REPORT. OUR SETUP.
Bring your form.
We build the workflow.
Show us the report you use and where it gets stuck. We configure the questions and the structure, then agree on one workflow your crew can test.
Book a free assessment →- Look at the job and the form.
A recurring visit, the questions your crew answers, the details the office needs.
- Set up the draft.
We configure fields and evidence rules. Notes, video and audio from the site feed the draft.
- Run one visit.
Check the draft against the recording. Review the suggested follow-up. Fix what’s missing before it goes out.
Free call. No card for the trial. We confirm format, devices and trial dates with you.
Try one visit.
Check the whole record.
Compare the draft with what happened on site. If it holds up, bring the crew.
Book a free assessment20 minutes with our AI team. 14-day trial. No card.